Alliance Council Meeting November 6th 2018

By: Stephanie Steiner

The meeting started with Martin Buckley, President, acknowledging those who are leaving council (Nick Biesold, Mike Dollard, Karl Picard, and Roberta King) for their contributions to the Alliance.

We then discussed recruiting for council members: we need people who are doers, project manager type people.  Does anyone know people who could be good candidates?  Martin and I have both reached out to Supporter Groups and other volunteer organizations (this year and in the past), and they are challenged with the same issues we have: lots of people join, but few people contribute effort. Martin followed up on those conversations recently: no change. If anyone knows of people who would make good candidates: Gary Wright has volunteered to be a closer (and he’s amazing – we are so very lucky).

Election process for Executive Committee: Dan Roe began this, Martin has finished it. The process includes a committee just for elections: if you’re interested you can volunteer that night. To qualify, you must be able to count votes and you can’t be running for any of the offices.

Executive Committee At Large Positions: we need them to focus on social media and outreach.

Treasurer is listed in the Constitution, but we presently have no need for the position. If there were a need for the position, we’d add it.  There are no changes to the roles of president, vice president, and secretary.

Updates from work sessions:

Player Recognition (Nicholaus Biela):

  • the group had a call and decided that the whole council would vote on the process.
  • Rough plan: create the enshrinement inaugural class and then bring the whole plan to the front office.
  • Martin: we need to hustle, this conversation is three months old.  The front office is looking to do this next year and if we don’t present them with a solution they’ll create one without us.
  • Nick: We’re discussing similar possibilities as what other stadiums have: glass plaques, bronze, etc.  Figuring out which, and how to do things is still in conversation.
  • Martin: We’ve got to get ideas in front of the F.O. now. Include them in the idea-building.
  • Me: Be open to change and creativity. It’s possible they have access to things we haven’t seen, like perhaps something museum-like that is interactive and teaches, or is mobile and can move to an expanding location.  What if it’s a touchscreen and can teach people about a player instead of just a static image?

Annual Business Meeting (Martin Buckley):

  • Meeting is November 13th.
  • Format is live and streaming from The NINETY.
  • As of 11/6/18 RSVPs are full and there are ten on the waitlist.
  • RSVPs went to a form and waitlist clicks through to an email address.  Highest attendance at a meeting ever was for Brian Schmeltzer’s promotion to Head Coach, the worst kept secret ever 🙂
  • Approximately 1300 attended that meeting.
  • There were 2500 on the live stream last year (2017), plus additional views later.

Discussed complaints about visibility of the meeting. One person attending the meeting had received the Beyond the 90 email with the meeting announcement (previous week).

  • No one had received any notification of the meeting prior to the going to waitlist.
  • Several examples of the communication being inconsistent across platforms.

Annual Business Meeting Flow (subject to change):

  • GM Vote Results
  • Alliance Council Review
  • Adrian – Owner’s Review
  • Bart – Business Review
  • Garth – Team Review (might also include coach Brian Schmetzer)
  • Questions and Answers

Ten Years of the Alliance Project (Stephanie Steiner):

  • we need to give up on this as a rich content project, we simply don’t have enough content and buy in.
  • What we do have is really good: thank you to everyone who contributed their work.
  • We need to take all of that content and post it into the “stories” section of our website and come up with a different hash tag.
  • Nicholaus: what if we set tickler reminders for the social media team to repost “on this day…” kind of tweets and stuff?  <- brilliant idea, we should do that.
  • By setting this apart from a ten year anniversary, it can continue to grow and then just keep going with stories in the future:  it’s no longer one anniversary, it’s representative of any moment that’s meaningful.

Community Outreach (Darla Langdon):

Darla reached out to Kimberly Aigner to see if there was a list of Community Outreach events for 2019 yet.  We know it’s early. We’re not going to pressure her to reply.  We don’t expect any list until next year.  Martin Q: did any AC members participate in their events?  Darla: no.

Garage Sale (Jerry Neil and Cameron Collins):

This went very smoothly, council members greeted and helped guide Alliance members.  Line was around the corner.  Limit of five items per customer.